Welcome to the SCA Registration System (SCARS) webpage for the Kingdom of the Outlands.
Good News, Everyone!
SCARS is getting an upgrade! The upgrade should occur sometime in December(ish).
Now the Bad News: Per the Society Exchequer, no further events can be placed into SCARS until the upgrade occurs. Please continue to use SCARS to register for Toys for Tots, Caer Galen Midwinter, al-Barran Midwinter and Coronation.
Greetings from the SCA Registration System (SCARS) Deputy,
SCARS is a registration systems that is available to our local groups in the Outlands. SCARS allows you to track your event and to pre-pay for events using your debit, credit, or PayPal account. SCARS can be used in conjunction with PayPal Zettle (PayPal at the Door) where available. See Outlands PayPal for more details.
SCARS Required Paperwork
- Authorization Request to use the SCA, INC Online Event Registration System (SCARS) (fillable PDF)
- Additional Option: PayPal-at-the-Door Authorization (fillable PDF) Addendum to take credit card payments at the event.
How to Sign Up for an Event On SCA.org PDF
SCARS Q & A
Q: How do I sign up for an event?
A: Log into SCA.org & click on Events
1.You can sign in with your existing username or Member Number. The SCARS deputy recommends using your member number to log in. Your member number from the 1980’s is your SAME member number as today, even if you are not currently a paid member or let your membership lapse.
Q: Can I register and pay for my friend for an event?
A: YES! You can register and pay for anyone regardless of membership status.
1.To register a member, type in their last name and member number on the “Register your Group”. Click on the Green Checkmark next to their name.
2.To register a non-member, type in their information including their birthday & email address.
Q: I can't click on the "register button"!
A: Trying to click on "register" and nothing happens? There is a pop up window that will prompt you to sign in. Normally this pops up at the top of the screen. Scroll up to find it!
Q: My family discount isn’t working!
A: Family discounts only work for current, paid Family memberships. Make sure your family member is on your family membership!
Q: Why do I need to have my birthdate on my SCA membership profile?
A: The system needs to know how old you are to charge you the correct price. If you are having problems registering, check that your birthdate is correct!
Q: Why do some of the costs in parentheses? ($10.00) Member – Pay at Gate
A: A number in parentheses indicates a negative in accounting. This is a way to zero out the total and ensure the gentle can pay at Gate instead of through SCARS.
Q: Who gets the Royal/Baronial comp?
A: The Event Steward sends the comp list to the SCARS deputy. In the Outlands, Their Royal Majesties, Their Royal Highnesses, and current Landed Baron and Baronesses are comped for events as are visiting Royals/Nobles. If you aren’t sure if you qualify, check with the Event Steward. Make sure to check the box next to Royal/Noble for the comp to be applied.
Q: Why do Royals have a special box to check?
A: Not all royals choose to be comped for events- we let them decide. If their spouse or child isn’t comped, they can still register as a Group.
Outlands SCARS Policy (PDF)
SCARS Refund Policy:
Requests for individual refunds of pre-event credit card payment or electronic payment must be made via email or US mail, emailed/postmarked no less than 14 days before the beginning of the event, and must include a valid mailing address. Refunds will be made by paper check from the hosting branch that received the SCARS funds, minus the SCARS fees. Attendees will not be penalized SCARS fees if an error was made by the Society SCARS staff.
Forms and Links:
Authorization Request to use the SCA, INC Online Event Registration System (SCARS) Fillable PDF
SCARS for Royal/Noble Comps (PDF)