SCARS

Welcome to the SCA Registration System (SCARS) webpage for the Kingdom of the Outlands.  

Good News, Everyone!

SCARS is getting an upgrade!  The upgrade should occur sometime in December(ish). 

Now the Bad News:  Per the Society Exchequer, no further events can be placed into SCARS until the upgrade occurs.  Please continue to use SCARS to register for Toys for Tots, Caer Galen Midwinter, al-Barran Midwinter and Coronation.

 

Greetings from the SCA Registration System (SCARS) Deputy,

Good news everyone, SCARS is getting an upgrade sometime in November/December.  There are currently four events that are live in SCARS:  Toys for Tots, Caer Galen Midwinter, al-Barran Midwinter and Winter Coronation.  In preparation for the upgrade, SCARS can not accept any other events until the new system goes live.  Thank you for understanding during this transition.  Pre-registrations are no longer required for the kingdom and can be done via mail in or via google form.  Please reach out to myself or the Exchequer for options.  

As SCARS is getting an upgrade, now is the time to volunteer to become the new SCARS Deputy.  Please send your letter of intent to the Kingdom Exchequer at This email address is being protected from spambots. You need JavaScript enabled to view it. for consideration.  Candidate must have a paid membership, working computer, and internet to fulfill the position.  Social media is not required but helpful.  Please note, the SCARS Deputy does not handle any money and is a great way to get your feet wet in the Office of the Exchequer.  

In Service I Remain,

THL Ayse al-Rumiyya
Nov. 2, 2022
 
 

If you have lost your sca.org password, please email This email address is being protected from spambots. You need JavaScript enabled to view it. to have it reset.  The "reset my password" feature is currently broken (as of Aug 2022)

 

 SCARS is a registration systems that is available to our local groups in the Outlands.  SCARS allows you to track your event and to pre-pay for events using your debit, credit, or PayPal account.  SCARS can be used in conjunction with PayPal Zettle (PayPal at the Door) where available. See Outlands PayPal for more details.

SCARS Required Paperwork

  • Authorization Request to use the SCA, INC Online Event Registration System (SCARS) (fillable PDF)
    • Please submit to This email address is being protected from spambots. You need JavaScript enabled to view it. when the event is submitted to the Kingdom Calendar.
  • Additional Option: PayPal-at-the-Door Authorization (fillable PDF) Addendum to take credit card payments at the event.
    • Please submit to This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it. to begin the training and warranting process 45-60 days prior to the event.

 

How to Sign Up for an Event On SCA.org PDF

 SCARS Q & A

Q: How do I sign up for an event?

A:  Log into SCA.org & click on Events

1.You can sign in with your existing username or Member Number.  The SCARS deputy recommends using your member number to log in.  Your member number from the 1980’s is your SAME member number as today, even if you are not currently a paid member or let your membership lapse. 
2.If you are having difficulty logging on to to this site, please contact the SCA Membership office at (800) 789-7486 or This email address is being protected from spambots. You need JavaScript enabled to view it.
3.If you create a new account, you will have a new member number!  This can create all kinds of problems and Louise at This email address is being protected from spambots. You need JavaScript enabled to view it. will have to merge your two member numbers. This can cause a delay in registering, esp if it’s the night before registration closes!  

 

Q: Can I register and pay for my friend for an event?

A:  YES!  You can register and pay for anyone regardless of membership status.

1.To register a member, type in their last name and member number on the “Register your Group”.  Click on the Green Checkmark next to their name.
2.To register a non-member, type in their information including their birthday & email address.

 

Q: I can't click on the "register button"!

A:  Trying to click on "register" and nothing happens?  There is a pop up window that will prompt you to sign in.  Normally this pops up at the top of the screen.  Scroll up to find it!

 

Q:  My family discount isn’t working!

A:  Family discounts only work for current, paid Family memberships.  Make sure your family member is on your family membership!

 

Q: Why do I need to have my birthdate on my SCA membership profile?

A:  The system needs to know how old you are to charge you the correct price.  If you are having problems registering, check that your birthdate is correct!

 

Q:  Why do some of the costs in parentheses?  ($10.00) Member – Pay at Gate

A:  A number in parentheses indicates a negative in accounting.  This is a way to zero out the total and ensure the gentle can pay at Gate instead of through SCARS.

 

Q:  Who gets the Royal/Baronial comp?

A:  The Event Steward sends the comp list to the SCARS deputy.  In the Outlands, Their Royal Majesties, Their Royal Highnesses, and current Landed Baron and Baronesses are comped for events as are visiting Royals/Nobles.  If you aren’t sure if you qualify, check with the Event Steward.  Make sure to check the box next to Royal/Noble for the comp to be applied.

 

Q:  Why do Royals have a special box to check?

A:  Not all royals choose to be comped for events- we let them decide.  If their spouse or child isn’t comped, they can still register as a Group.  

 

Outlands SCARS Policy  (PDF) 

 

SCARS Refund Policy: 
 Requests for individual refunds of pre-event credit card payment or electronic payment must be made via email or US mail, emailed/postmarked no less than 14 days before the beginning of the event, and must include a valid mailing address. Refunds will be made by paper check from the hosting branch that received the SCARS funds, minus the SCARS fees. Attendees will not be penalized SCARS fees if an error was made by the Society SCARS staff.

 

Forms and Links:

Authorization Request to use the SCA, INC Online Event Registration System (SCARS)  Fillable PDF

SCARS vs PayPal (PDF) 
SCARS How To (PDF) 

SCARS for Royal/Noble Comps (PDF)